Automated Late Fees For QuickBooks and Xero

Stop wasting time chasing past due invoices

Automate payment reminders and late fees using your invoice due dates

Stabilize your cash flow

Past due invoices piling up?

Looking to add late fees to your QuickBooks or Xero account?

Late Fee Manager has helped get thousands of invoices paid by allowing Xero and QuickBooks Online users to automatically notify when invoices are due and automatically apply late payment penalties when payments are not made on time.

Save time and frustration

  • No more awkward emails or phone calls asking for payment.
  • Protect valuable customer relationships by removing yourself from the collection process.
  • ‘That’s just how my system works’ can be a very powerful motivator.

How does Late Fee Manager work?

Inspecting an invoice illustration

Reviews all invoices

Late Fee Manager reviews all unpaid invoices in your Xero or QuickBooks Online account nightly so you don’t have to.

Detecting a late invoice illustration

Detects overdue invoices

Automatically detects when a late fee invoice is necessary based on invoice due dates and your late fee policy.

Send late fee illustration

Notifies your customer

Based on your settings, payment reminders and/or late fee notifications are automatically sent to your customers.

Flat fee vs service charge

Setting up automated late fee emails

Admin Email

Setting up Timezone


CC me on all Emails sent to my customers

Setting up payment reminders for “By customer” option

Payment Reminder email template

Setting up Late fees for “By Customer” Option

Setting up Grace days

Late Fee Recurrence

Setting up Fee type

Fee invoice terms

Invoice charge line personalized text

Emailing fee invoices

Fee Generated Email Template

Difference between By customer and by invoice

Payment reminders options


By customer day of month


Customize Logo and colors of customer emails

Reminder frequency

Apply Fees To Customers

Select Invoices To Be Excluded

Setting up Bolt Payment link- New users.

Dashboard Bolt Payment link – Existing users.

Live demo

Want to see a live demo?

Schedule your live 20-minute demo today.


Full feature set for businesses of all sizes

Sole Proprietor

Up to 100 invoices
$19.00 per month flat fee *

Small Business

Up to 500 invoices
$49.00 per month flat fee *


Up to 1000 invoices
$99.00 per month flat fee *


More than 1000 invoices
Contact us for a personalized plan that matches your needs

* Your monthly subscription pricing is determined by the number of unpaid or open invoices in your accounting system.
Pricing is not tied to number of payment reminders sent or late fees generated. We will create and send unlimited transactions for you for all pricing tiers.

Quickbooks and Xero logos

Works with QuickBooks and Xero

Already a QuickBooks or Xero user?

Instantly sync your Xero or QuickBooks Online account when you sign up for Late Fee Manager.

Sign up for a free trial

* No credit card required


You can now accept payments to your QuickBooks & Xero Invoices via Late Fee Manager© Payment Platform.more